Wynyard Tulip Festival 2026 Stallholder Application

Event details

• Event: Wynyard Tulip Festival 2026
• Date: Saturday, 10 October 2026
• Event time: 11:00 am – 9:00 pm
• Location: Gutteridge Gardens and surrounding areas, Wynyard, Tasmania

Stallholders and operators must be available for their allocated trading period, including required bump-in and bump-out times. Final arrival, setup, vehicle movement and pack-down instructions will be provided in the event brief and stallholder information pack.

Important dates

• Applications open: 10 June 2026
• Applications close: 31 July 2026
• Notification of application outcome and invoice issued: 1–14 August 2026
• Invoice payment due: Within two weeks of receiving invoice
• Event brief and stallholder information pack issued: 25 September 2026
• Event date: 10 October 2026

Please note that all dates, other than the event date, are subject to change. Any changes will be communicated in advance.

Before you apply

This form requires document uploads and detailed information about your stall, setup and site requirements. Before starting your application, please ensure you have your stall description, setup dimensions, photos, licences, insurance documents and any supporting materials ready.

Applications cannot be submitted until all required fields are completed. We recommend reviewing the full form before filling it out so you can confirm you have all required information and documents available.

Please read the following documents before proceeding with your application:

• Wynyard Tulip Festival 2026 – Fees & Charges
• Waratah-Wynyard Council – Event Stallholder Terms & Conditions
• Wynyard Tulip Festival 2026 – Event Map

Important changes for stallholders

For the first time, stallholders previously located in Gutteridge Gardens, excluding the Garden Bar licensed drinking area, will be relocated to Wynyard’s main street in the CBD. Stalls will be located on Goldie Street, between Jackson Street and Hogg Street.

This transition to street-based trading has been introduced in response to recurring challenges within the garden precinct, including weather impacts, uneven surfaces and bump-in/bump-out logistics. The move to Goldie Street will provide stallholders with a more reliable trading environment while also supporting opportunities for local businesses.

Due to logistical and safety considerations, all stallholders in this area will be required to hire a designated bay within a professionally installed and adequately weighted 6-metre-deep clearspan Hoecker marquee located in the centre of the street.

Stalls will be configured back-to-back, with each stallholder allocated either a 3m x 3m or 6m x 3m bay facing outwards. Alternative sizes or locations will only be considered where prior approval has been sought and granted at Council’s discretion.

Stallholders located on the street will be required to pay a marquee hire fee. This fee has increased from previous marquee hire costs due to the type of marquee required, as well as the additional weighting, transport and installation logistics associated with street-based trading.

The marquee hire fee remains heavily subsidised by Council to support stallholder participation. However, 6m x 3m marquee hire fees have increased from previous years due to the larger structure and associated infrastructure requirements.

Due to space constraints within the street trading footprint, 3m x 3m sites are preferred, as they allow a greater number of stallholders to participate. Stallholders requesting a 6m x 3m bay should note that larger bays are limited and may not be able to be accommodated.

Where a stallholder is unable to trade from a 3m x 3m bay, Council may need to decline the application if a suitable 6m x 3m bay is not available.

The marquee will be installed without walls to support safe access, airflow and event operations.

We understand this requirement may not suit all stallholders. Please contact Council if you have any questions or would like to discuss alternative options before submitting your application.

Alternatively, you may wish to apply for the Wynyard Foreshore Market, which will also take place on Tulip Festival Day. Applications for the Foreshore Market are expected to open at the beginning of September.

These changes do not affect any other event areas, with the exception of the Play Patch free family entertainment zone, which will be relocated to the Wynyard Yacht Club to encourage visitation to this area.

Trading times and available stallholder areas

Applicants may indicate their preferred event area as part of their application. Council will assess each application and determine the final trading location based on site suitability, available space, infrastructure requirements, safety considerations, product mix and overall event suitability.

Craft, community and corporate stalls must be located within the Main Street Market. These stalls may only be allocated to another event area at Council’s discretion.

Council may recommend or require an alternative event area where an application is better suited to another location, or where operational, safety or site constraints apply.

Application assessment

Submitting an application does not guarantee acceptance. Applications will be assessed based on site suitability, product mix, infrastructure requirements, available space, safety considerations and alignment with the event.

Successful applicants will be notified between 1 and 14 August 2026 and will receive an invoice. Payment is due within two weeks of receiving the invoice.

Wynyard Tulip Festival 2026 – Stallholder Application

Verification of Understanding(Required)

Yes, I have read and understand the information above, including the stallholder requirements, marquee hire arrangements, and relevant fees and conditions.

Contact Details

Contact Name(Required)

First Last

Address(Required)

Street Address Address Line 2 City State Postcode

Contact Number(Required)

Secondary Contact Number

Optional

Email(Required)

Enter Email Confirm Email

ABN

Stallholder Details

Trading Name(Required)

This is the name that would appear on promotional materials

Stall Type(Required)

Food & Drink

Craft

Community

Corporate

Entertainment

Amusement Rides

Please select one stall type. If your stall fits more than one category, select the option that best describes your main activity.

Do you have a preferred event location?(Required)

Food Street

Garden Bar

Play Patch

Other

Applicants may indicate a preferred event location. Final site allocation will be determined by Council based on site suitability, available space, infrastructure requirements, safety considerations, product mix and overall event suitability.

Do you have a preferred event location?(Required)

Play Patch

Wharfside Thrills

Other

Applicants may indicate a preferred event location. Final site allocation will be determined by Council based on site suitability, available space, infrastructure requirements, safety considerations, product mix and overall event suitability.

Do you have a preferred event location?(Required)

Main Street Market

Play Patch

Other

Applicants may indicate a preferred event location. Final site allocation will be determined by Council based on site suitability, available space, infrastructure requirements, safety considerations, product mix and overall event suitability.

Do you accept the Main Street Market arrangement?(Required)

Yes, I accept this arrangement

No this arrangement doesn’t work for my stall

Craft, community and corporate stalls will generally be located within the Main Street Market on Goldie Street. Stallholders in this area will be required to hire a designated bay within the Council-installed clearspan Hoecker marquee.

Please explain why this arrangement does not work for your stall(Required)

Please provide enough information for Council to assess whether an alternative arrangement may be possible. Alternative locations are not guaranteed and will only be considered at Council’s discretion.

What is the purpose of your stall?(Required)

Selling a product/service

Promoting a product/service

Fundraising

Delivering an activity, workshop, or demonstration

Raising awareness

Providing information

Providing entertainment

Please describe your stall and what you would like to offer(Required)

Briefly describe what you will be selling, serving, showcasing, promoting or delivering. This information may be used to assess your application, assist with site placement and support event promotion.

Please briefly explain why your stall would be a good fit for the Wynyard Tulip Festival(Required)

Consider how your stall contributes to the event experience, supports the festival theme, offers something unique, appeals to visitors or contributes to the local community.

Promotional Material & Supporting Evidence

Facebook Page

Your Facebook page URL, if you have one. This may be used for promotional purposes, as well as assessing your application

Instagram Page

Your Instagram page URL, if you have one. This may be used for promotional purposes, as well as assessing your application

Upload Photos, Videos or Documents of Your Offering / Promotional Content

Attach photos of your products/services, or any supporting materials. High-resolution images are preferred. This may be used for assessing your application and for promotional purposes.

Drop files here or Select files

Max. file size: 80 MB.

Have you participated at other events as a stallholder?(Required)

Yes

No

Please briefly list previously attended events(Required)

Festival Alignment

Will you offer anything specifically themed for the festival?(Required)

Yes

No

This includes theming related to tulips, spring, Wynyard, the North-West Coast, or Tasmania more broadly.

Please describe how your offering will be themed(Required)

We do not expect fully formed ideas at this stage; we value creativity and genuine effort to connect with the festival theme.

Are your products or services your own?(Required)

Yes

No

N/A

Select “Yes” if your products are handmade, self-produced, grown, or your own intellectual property. Select “No” if you are reselling, distributing, or representing another party’s products. Select “N/A” if this question does not apply to your stall type (e.g. community groups, corporate activations, or service-based entertainment).

Please briefly explain how your products or services are your own(Required)

For example: handmade, self-grown, original designs, self-authored, or self-developed

Please briefly explain why your products or services are not your own(Required)

For example: authorised reseller, distributor, franchise, agent, or representative.

Are your products locally sourced?(Required)

Yes

No

N/A

Select “Yes” if your products or key ingredients are sourced from Tasmania or the North-West Coast. Select “N/A” if you are not selling physical products.

Please briefly explain how your products are sourced locally(Required)

For example: grown on a farm in North-West Tasmania, sourced from Tasmanian suppliers, made using locally produced ingredients.

Please briefly explain why your products are not sourced locally(Required)

For example: specialist ingredients not available locally, products manufactured interstate, imported materials required.

Dietary options available on your menu(Required)

Dairy Free Options

Vegetarian Options

Vegan Options

Gluten Free Options

Select all that apply. Leave blank if none apply.

Do any of your products include packaging?

Yes

No

N/A

This includes cups, lids, plates, bowls, cutlery, bags, containers, wrapping, or labels.

Please briefly describe the packaging you use(Required)

Include the brand, product type, and whether each item is compostable, recyclable, reusable, or single-use. Include all packaging items such as cups, lids, plates, bowls, cutlery, bags, containers, wrapping, and labels.

Does your stall support sustainable practices?(Required)

Yes

No

N/A

Please briefly explain how your stall supports sustainable practices(Required)

Please explain how your stall supports sustainable practices, such as reducing waste, using compostable or recyclable packaging, sourcing locally, reducing single-use plastics, reusing materials, saving energy or water, or lowering environmental impact.

Compliance

Do you hold a Mobile Food Business Licence / Notification Acknowledgement?(Required)

Yes

I do not hold one yet but am in the process of obtaining one.

I will apply for a Temporary Food Permit.

A Mobile Food Business Licence or Notification Acknowledgement is mandatory for all vendors selling food and/or drinks at the Wynyard Tulip Festival.

Upload your Mobile Food Business Licence or Notification Acknowledgement(Required)

Drop files here or Select files

Max. file size: 80 MB.

Please upload a copy of your current licence or acknowledgement. If your licence requires renewal before 11 October 2026, you will be required to provide a renewed copy before the festival.

Do you plan to sell/serve alcohol?(Required)

Yes

No

Please indicate if you will be selling or serving alcohol at your site. If yes, you will be required to attach your liquor licence later in your application.

Please describe the alcoholic beverages you intend to sell or serve and how(Required)

Please list the alcoholic beverages you intend to sell or serve and state whether they are for on-site consumption, takeaway bottle sales, tastings, or a combination of these. All alcohol sales, service and sampling are subject to liquor licence approval, and any licence conditions or event-specific requirements will be communicated prior to the event.

Do you hold active public / product liability insurance?(Required)

Yes

No

Holding Public / Product Liability Insurance is optional for assessed low-risk stallholders & vendors. However, holding Public / Product Liability Insurance will be viewed favourably among applications.

Upload your certificate of currency(Required)

Drop files here or Select files

Max. file size: 80 MB.

Please upload a copy of your current certificate of currency. If your insurance requires renewal before 11 October 2026, you will be required to provide a renewed copy before the festival.

Setup Details

Setup Type(Required)

Marquee

Vehicle

Trailer

Other

Which side does your setup face?(Required)

Left-hand side

Right-hand side

Other

Please answer from the perspective of sitting in the driver’s seat and facing forward. This will help us understand how to best position your site.

Frontage dimensions (metres)(Required)

Frontage means the width of your site when viewed from the customer-facing side. This is the side where customers will approach, queue, enter or be served. Please include the full width of your setup, including any trailer, marquee, tables, counters, awnings, signage, tow bars, displays or equipment that extend across the front of your site.

Depth dimensions (metres)(Required)

Please enter the depth of your setup in metres. Depth means the distance from the customer-facing front of your site to the rear of your site. Please include the full depth of your setup, including any trailer, marquee, tables, counters, awnings, signage, tow bars, storage areas, staff access space, stock, equipment or other items that extend toward the back of your site.

Select what marquee bay size you are able to operate from?(Required)

3×3

6×3

Both (I prefer 6×3 but can operate from 3×3 if a larger site is unavailable)

Both (I prefer 3×3 but can operate from 6×3 if a smaller site is unavailable)

Please note: Applicants requesting a 6x3m site may not be successful due to the limited number of larger sites available. If you would prefer to operate from a 6x3m site, but are willing to operate from a 3x3m site if a 6x3m site is not available, please select both sizes and choose 6x3m as your preference in the following question. Your indicative fee will be calculated from your preferred site size, if you are a successful applicant with your non-preferred site, your fee will be amended accordingly

Photo of Setup

Max. file size: 80 MB.

Please provide a photo of your setup (this may be from a previous event you have attended). While uploading a photo is not mandatory, applicants are strongly encouraged to provide one. Photos help us assess presentation, space requirements, site layout, safety considerations and overall suitability. If you are unable to provide a photo, please use the field below to describe your setup in detail, including your marquee, trailer, vehicle, tables, signage, display layout, service area, access points and any equipment. Please note that applications without a setup photo may be more difficult to assess and this may affect the outcome of your application.

Marquee Hire?(Required)

Yes

No

Marquee Size(Required)

3×3

6×3

Power Hire?(Required)

Yes

No

10A Outlet

15A Outlet

32A Outlet

Please list equipment requiring power(Required)

Please include each item of equipment, its wattage or amperage if known.

Using your own generator?(Required)

Yes

No

Please provide details regarding your generator(Required)

Please include the generator type, model, and dB level if possible.

Using Gas?(Required)

Yes

No

Please indicate if you will be using gas for your site. This helps us safely allocate your site, and a gas safety plan will be required for gas users upon acceptance.

Do you have any special site requirements?

Please outline any special requirements, such as access needs, vehicle access, equipment access, proximity considerations, water requirements, safety buffers or operational constraints. All requests must have a valid reason and are subject to approval by Council.

Additonal Information, Questions, or Feedback

Signature(Required)

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